200+ Store Wholesale B2B Sales Pipeline Automation
Candido Collective
Working with LeadHook has genuinely been a game changer for my business. What used to take hours of manual follow-up and admin to manage our B2B sales pipeline across multiple stores is now completely automated. The time we've saved has been incredible — I can finally focus on growing the business. I've worked with several consultants over the years, and we have never found this level of quality or strategic depth. The clarity they provided around how AI could be implemented in our business was immediate. More importantly, they genuinely care about the bigger picture — offering insight, honest feedback, and ideas we hadn't considered. We're already moving into our second and third projects with them.
Harry Bell · Founder, Candido Collective
Overview
LeadHook.co partnered with Candido Collective, a wholesale analog film company supplying 200+ independent photography stores across the USA, UK, Europe and Asia, to automate their B2B sales pipeline. The result was a fully automated CRM system that eliminated hours of daily manual follow-up and allowed the founder to shift focus from admin to growth — ultimately expanding into two further automation projects.
The Problem
Manually tracking every store relationship, follow-up and regional pricing across multiple currencies — all from spreadsheets and memory. Past 200 stores across four continents, the manual workload became unsustainable. Critical follow-ups missed, no systematic way to nurture dormant stores back into active buyers. Previous Fiverr freelancers failed to deliver the quality or strategic depth needed.
Our Solution
LeadHook.co designed and built a comprehensive automated CRM and sales pipeline, powered by n8n workflow automations. The system handles the full store lifecycle: initial contact through to follow-up sequencing, and reactivation of dormant accounts. Region-based logic routes each store through the correct workflow, connecting them with their distributors, and rest-of-world stores engaged directly. Anti-spam timing, multi-currency handling, intelligent sequencing and highly personalised messaging using each store's own context — every store gets consistent, professional comms without manual intervention.
The Result
Hours of manual follow-up and spreadsheet management now run automatically in the background. Since launch, Candido has closed deals with major distributors across 7 regions — UK, USA, Canada, Spain, France, Italy and the Nordics. Every store now receives follow-up on a predictable schedule, and dormant stores are re-engaged after defined inactivity periods. Relationship has expanded into a second and third project.
Applications beyond wholesale
While this automation was originally built for a wholesale analog film company's B2B sales pipeline, the underlying framework has far broader potential across industries.
Any business that manages ongoing client or customer relationships — from wholesale distribution to professional services, SaaS, and B2B sales — can benefit from a similar system. The process of tracking contacts, automating follow-ups, managing regional workflows, and maintaining consistent communication scales to virtually any business function.
The key principle behind every system we build is replicating what a competent employee would do — just faster, more consistently, and without the overhead. If a task involves gathering information, making a decision based on a set of criteria, and taking an action, it can almost certainly be automated. The Candido system does exactly what a dedicated sales coordinator would do: check which stores need follow-up, send the right message at the right time, and re-engage lapsed accounts. It just does it across 200+ stores simultaneously, every single day, without missing one.
At LeadHook.co, we specialise in designing and building custom AI automation solutions that drive real, measurable value — not just impressive-looking workflows that don't benefit your business and have no measurable outcome.
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